Terms of Service

1. What These Terms Mean

When you use OCR Invoice Scanner, you're agreeing to follow these rules. Think of this as our agreement with you about how the service works. If something here doesn't make sense or you don't agree with it, feel free to reach out to us before using the service.

2. What We Do

OCR Invoice Scanner is an online tool that extracts data from invoices and receipts using AI-powered OCR technology. You upload images or PDFs of invoices, and our system pulls out information like vendor names, invoice numbers, dates, line items, and totals. You can then export this data to CSV, Excel, or JSON formats for use in your accounting software.

We run this service on our servers, and you access it through your web browser. No software installation needed. The service works best with clear, readable invoice images and standard business invoice formats.

3. Creating Your Account

To process invoices, you'll need to sign up for an account. Here's what you need to know:

• Use your real information when signing up - we need accurate details for billing and support
• You must be 18 or older to create an account
• Keep your password secure - you're responsible for everything that happens with your account
• If you notice any suspicious activity, let us know right away at contact@getinvoiceocr.com
• One person, one account - don't share your login credentials with others

4. How Payments Work

We offer a free tier that lets you process 5 invoices per month. Beyond that, we have paid plans starting at $29/month. Here's the payment stuff you should know:

• We use Stripe to handle payments securely - we never see your full card details
• Paid plans renew automatically each month unless you cancel
• You can cancel anytime from your account settings - no questions asked
• If you cancel mid-month, you keep access until the end of your billing period
• Refunds are available within 14 days of purchase if you're not satisfied
• Price changes won't affect your current plan until renewal

All prices are in USD. If you're outside the US, your bank may charge currency conversion fees.

5. What You Can and Can't Do

We want everyone to have a good experience, so here are the ground rules:

• Only upload invoices and receipts - this isn't a general document processing service
• Don't try to break our system or access other users' data
• Don't upload files with viruses, malware, or anything malicious
• Respect copyright - don't upload documents you don't have rights to
• Don't use automated tools to hammer our servers - reasonable usage only
• Don't resell or redistribute our service without permission

If you violate these rules, we may suspend or terminate your account. We'll usually give a warning first, but serious violations can result in immediate action.

6. Who Owns What

The OCR Invoice Scanner website, software, and all the code behind it belong to us. The data you extract from your invoices belongs to you - we don't claim any rights to your business documents or the extracted information.

You can use the extracted data however you want - import it into QuickBooks, send it to your accountant, store it in your own systems. It's yours.

7. If We Need to Part Ways

We hope it never comes to this, but we can suspend or close accounts if:

• You violate these terms repeatedly
• You're using the service for illegal purposes
• You're causing problems for other users
• You haven't paid your bill (after we've tried to contact you)

You can also close your account anytime from your settings page. When you do, we'll delete your data within 30 days, unless we're required to keep it for legal reasons.

8. Our Responsibility to You

We work hard to keep OCR Invoice Scanner running smoothly, but things can go wrong. Here's what you should know:

• We don't guarantee 100% accuracy - always review extracted data before using it
• We're not responsible for decisions you make based on extracted data
• We can't guarantee the service will be available 100% of the time (though we aim for 99.9% uptime)
• We're not liable for any financial losses from using our service

If something goes wrong, contact us and we'll do our best to help. But we can't be held responsible for indirect damages or lost profits.

9. When We Update These Terms

We might need to update these terms as our service evolves. When we make significant changes, we'll:

• Update the "Last updated" date at the top of this page
• Email you if the changes affect your rights or obligations
• Give you at least 30 days notice for major changes

If you keep using the service after changes are posted, that means you accept the new terms. If you don't agree, you can cancel your account.

10. Questions or Concerns?

We're here to help. If you have questions about these terms, billing issues, or anything else, reach out to us:

• Email:contact@getinvoiceocr.com
• We typically respond within 24 hours on weekdays

For billing questions, include your account email. For technical issues, let us know what you were trying to do and any error messages you saw.

11. The Legal Stuff

These terms are governed by the laws of the United States. If there's a dispute, we'll try to work it out through email first. If that doesn't work, we'll use binding arbitration rather than going to court.

If any part of these terms is found to be unenforceable, the rest of the terms still apply. We can assign these terms to another company if we're acquired or merge with another business.